DMA® Board Minutes March 3, 2003
by Carol Ewing DMA® Board Secretary
Call to Order by Lisa Singh @ 7:12 PM.
Members present: Gary Mullins, Gary Turner, Leah Day, Carol
Ewing, Millard Mier, Carolann Lemen, Lisa Singh.
Visitors: George Ewing, Lillian Rudolph, Lou Childs, Dale Childs,
Randy Young, John Friedenbach, Peter Hess, Paul Bullock, Jennifer Bullock,
Ed Davidson.
Recognition of Visitors.
Reading/Acceptance of past minutes. Millard Mier made a motion
to accept the minutes as written. Gary Mullins 2nd. Passed 6 -0.
Officers Reports.
President - Lisa Singh. She would like to see us join ASC for
$50.00 a year. Lisa heard DMA® was one of the founding members of
ASC. Lisa said Carol Ewing would explain more in her Membership committee
report on TechFest2003.
Vice-President - Gary Mullins. No report.
Secretary - Carol Ewing. John Friedenbach found two boxes in
the Treasurer's office with tapes and paperwork so she will go through
it. No one sent reports before Friday deadline as is stated in board
approved guidelines. No reports were sent before Monday's meeting at
all. The purpose is for trustees to read reports ahead of time and be
prepared to discuss it and save time at the meetings.
Treasurer - Carolann Lemen. We need to review the procedure
of mail pickup. Lisa Singh and Gary Mullins will review this with Dave
Smith. We need to find someone to fill in some times over the next few
months.
Committee Reports.
OTAP - Randy Young. Randy thanked Carol and George Ewing, Northern
SIG members, Millard Mier, Jim Rowe and everyone who helped set up 86
systems at Moraine Charter School. Randy took 15 more, leaves 14 to
go. OTAP is gearing up to help Computerfest® and Heartland Conference.
Gary Turner asked for GEMAIR to get 2 machines from OTAP two months
ago. Randy said he would be happy to look into it after Computerfest®
Lisa wants to talk to Randy about OTAP after Computerfest®.
Membership - Carol Ewing. 877 members. General meeting attendance
was 87. Peter Hess said he counted 106, so some are not checking in.
We had 5 Guests, 26 renewals, I new reg. and I new associate. We had
14 that renewed for three years at old rate. No one complained on the
dues increase. Marion's Piazza is offering a program for nonprofit fundraising.
DMA® gets 10% on food purchased, drinks excluded, with specific
dated coupons. Carol will put coupons in newsletter for each month.
DMA® was invited to TechFest2003, sponsored by ASC, through Gary
Ganger's invitation for the museum. This was a three-day show. Carol
and George Ewing, Lisa Singh and Rammy Meyerowitz; together worked the
whole show. They had DMA® tabletop display to promote GEMAIR, Inc.,
OTAP and Computerfest®, especially the student vouchers. Carol said
the fee to join ASC is $50 yearly. ASC is math, science and engineering
educated based council. The trustees agreed to join ASC. She read a
note from a member saying that DMA® membership is "very valuable
and worthwhile and I truly thank you and DMA®"
Computerfest@ - Randy Young. The staff is working very hard.
Advanced Training signup is average. We have to purchase systems for
training but will be assets for future. The ad agency, PON, is doing
a fabulous job. Radio spot is on front page of the web site. Billboards
are up. There was an article in Englewood Independent about the Hubble
school program. Randy is doing several radio spots. Tickets, posters
and student vouchers out. Seminars are full, list on web site. There
will be four live remotes at show on Saturday. He may close North Hall.
He regrets not starting work with ad agency four months ago. Hara honored
our contract with their show this weekend that included two computer
related booths.
Heartland - Peter Hess & Paul Bullock. Peter recommended to
the board to cancel Heartland due to low vendor sponsors and low attendance.
He wants attendees and volunteers to have access to Computerfest®
as before. The Dayton Airport offered a Friday night pizza party for
attendees still coming. He wants a free Heartland booth at Computerfest®
and 25 complimentary tickets. Randy approved the booth and 25 comp tickets
for Heartland. They want to set a new conference fee to include a DMA®
membership. Randy and Paul will talk about vendors approached for Heartland.
Millard said any information handed out at the booth must be accurate,
Lisa requested they have information on Heartland's planned schedule
for this year and not sure what it will be next year. APCUG may pay
$500 next year if Heartland is repeated. Peter will email volunteers
and attendees and phone vendors. A motion was made by Millard Mier and
Leah 2nd to cancel Heartland. For-5, Oppose-0, Abstain-1. The Heartland
domain cost $70. Peter had expenses for postage, phone, domain name,
printing, etc. There was a discussion of expenses already made, for
closeout, printing for Computerfest® booth and Pizza party Friday
night at Dayton Airport. Carolann made a motion of $400 budget for entire
cancelled Heartland event. Gary Mullins 2'd. For-4, Opposed-I.Gary Turner
(Continued on page 28) The DataBus May 2003 Page 27 Minutes of Feb.
3, 2003 (Cont.) (Continuedftom page 2 7) was not present when the vote
was taken, said he was for the motion but was not included in the official
vote. Carol Ewing said the board should thank Peter, Paul, Jennifer
and all the volunteers for all their work for Heartland. The board thanked
them.
Break 8:30 -8:40 PM.
Publication - Ed Davidson. We need to find an Editor-in-Chief
and some volunteers. He can email Carolann any budget questions. Randy
Young, as President last year, set the count of printed newsletters
to a fixed number of issues over the membership number. Ed said the
publishing committee is currently discussing that. Lisa Singh thanked
Ed, and George Gibbs, for accepting the acting co-editor jobs.
Programs - Lisa Singh. We need a director. We need to get big
name presentations.
GEMAIR, Inc. - John Friedenbach. John agreed to be interim President
for a couple of months. The new Board of Directors is: Randy Young,
Gary Turner, Bill Jacobs, John Friedenbach, Teffan Moler, Paul Ahlquist
and Myron Schlensker. Leah Day will not return. Motion was made by Millard
and Leah 2nd to approve GEMAIR board as read. For-5, oppose-0, abstain-1.
Officers are Interim President-John Friedenbach, Treasurer-Teffan Moler,
and SecretaryMyron Schlensker.
Old Business:
Building Manager - Building Usage Committee - Carol Ewing read the
email from Dave Thomas withdrawing the AppleDayton request for storage
room in basement at 119 Valley for an Apple museum. Lisa passed out
the existing building usage policy. Carol said we have to work on this
incase other SIGs want storage space.
Publication Committee - Don Corbet. Don is absent, tabled until
next meeting.
StreaminGiant (SG) Contract - Lisa extended the contract another
30 days. We have no contract for the upcoming show. Lisa gave Susan
Kendall, seminars co-chairman, an agreement for speakers to sign if
they want SG to tape their presentations. Carol said we have extended
it 2-3 months and that is enough time. Randy Young suggested the board
approve the executive committee, the officers of DMA®, to make a
decision regarding the spring show after getting response from Rod on
the status of the contract. Lisa said we have to decide if this will
be the last extension and then if SG is allowed to tape at the Spring
show. Millard Mier made a motion to allocate up to $150 and empower
the 4 officers of the club to reach an agreement, with no other upfront
cash, to allow the taping at the Spring show by SG. Motion died for
lack of 2d. There will be no taping from SG at the Spring 2003 Computerfest®
at this time. If SG provides a contract, the board must meet again before
Computerfest®
GEMAIR - John Friedenbach. This is moved until executive session
at the end of the meeting.
Volunteer of the month - Lisa Singh. Board agrees to Edwin Davidson,
acting co-editor of The DataBus. Finance - John Friedenbach. No report.
New Business:
New SIG - Lou Childs. She wants to start a new sewing embroidery
SIG. Carol Ewing made a motion that Lou Childs be the SIG leader for
a computerized machine embroidery SIG, nd not to be held at her store.
Millard 2 Passed 6-0. It will be called Digital Textiles. She will talk
to Dave Smith and set a meeting date at 119 Valley. Randy will email
John Daniel that she is entitled to a SIG booth at the show. May 2003
She also offered a discount for members. Carol Ewing will get details
for the web site and newsletter.
Executive Session. Out of Executive Session.
Strategic Planning - all day retreat Lisa Singh- we will schedule
after Computerfest®. Bring calendars next meeting to set date.
Fundraising - Lisa Singh. No one brought ideas, bring 5-10 ideas
next meeting.
Good of the Order. Millard Mier - Science Fair is March 22 at
Central State. Will send emails. Carol Ewing - shorter meeting is good
Leah Day - hope to have a good Computerfest(& Carolann Lemen - nothing
Gary Mullins - nothing Gary Turner - nothing
Motion to adjourn by Gary Mullins and Carolann 2nd . Passed 6-0.
Meeting adjourned 10:15 PM.
Carol Ewing - Secretary, DMA®
|
