DMA® Board of Trustees Meeting

May 5, 2003

Call to Order by Lisa Singh at 7:08 P.M.

Trustees and Officers present:

Carolann Lemen, Carol Ewing, Leah Day, Millard Mier, Gary Mullins, Gary Turner, John Friedenbach, Lisa Singh. Don Corbet arrived at 9:15 p.m

Visitors present: George Ewing, Randy Young, Dave Smith, Peter Hess, Ed Davidson.

Recognition of Visitors: George Ewing requested to add an agenda item under New Business. Lisa approved.

Officers Reports:

President- Lisa Singh. Retreat summary including the "housekeeping rules" is under old business. Center for Non-Profit Resources (CNR) has a Board Watch program that matches board members with non-profits in the area, non-DMA® members requires a by-laws change. Lisa is planning to resign from the DMA® Board of Trustees in October to pursue her professional development, increase business and development of on-line learning and training.

Vice-President- Gary Mullins. Went to a few SIG meetings, hopes to attend more this month.

Secretary- Carol Ewing. We received APCUG Jerry's Awards replacement check for OTAP.  On the third Monday of every month, the DDN Business Section, Groups/Meetings, will list our DMA® General Meeting. Randy and Lisa will do National Christina Foundation paperwork. Motion to accept the April Board minutes by Gary Mullins, 2nd Millard Mier. Yes-6, No-0, Abstain-0.

Treasurer- John Friedenbach. Financial reports sent Sunday. The accountant will file a 990 extension. Lisa wants the review process started again. Our net worth from 4-02 to 4-03 decreased considerably. Carol Ewing will get prices for the bonding of officers, contact Smith Barney. Need to update Bank One signature card.

Committee Reports:

Membership- Carol Ewing. April meeting: we had 102 attend, 2 guests. 4 full renewals and 2 associates. Membership is 847. She sent emails (post cards if no email) to guests since Jan, welcome new members, thank you to all 3 yr renewals inviting all to Microsoft meeting. She needs info sheet on each SIG, OTAP & Computerfest®, got new GEMAIR sheets, for New Member bag and guest packets. Notified members who were pro-rated seven months ($15) to send $10 balance for a full year credit, per board request. She wants a committee meeting after Publication Committee results. Dave Lundy sent a membership question to the Board. Gary Turner and Carol Ewing were the only ones who responded. She said the Board MUST respond to ANY request to the Board! Carolann made a motion, Gary T 2nd, to send the newsletter to expiring memberships during the grace period. Yes-5, No-0, Abstain-1. Gary T suggested a resolution interpretation of by-laws grace period.

Computerfest- Gary Mullins. Second meeting is 5/22, going okay.

GEMAIR,Inc.- John Friedenbach. Had financial reports.  Lisa has a committee, Millard as chairman, to research future GEMAIR plans. Randy Young set up a meeting Tues AM with Northern SIG and GEMAIR discussing Computerfest® and Hara on communications resources. Gary Mullins, Computerfest® Co-Chairman was not aware of it and cannot attend.

Programs- Lisa Singh. May-open, June-Intel, July-open, Aug-Gene Barlow, Sept-Elections, Oct-open, Nov-open, Dec-no meeting. It was decided that the May meeting will be a question & answer, SIG & committee reports, etc. Lisa and Randy will do write-up and plan meeting.

OTAP- Randy Young. Will get more involved now, plan to clean out storage lockers. He will have a proposal draft for June. Kettering Moraine School order filled.

Nominating Committee- George Ewing. Per Bylaws a monthly notice is in The DataBus until Sept on Trustee openings, will have write-up in June newsletter.

StreaminGiant Contract- Gary Turner. They are working on a very extensive revision. Attorney is $150 per hour (non-profits), about 2-3 hours. Plan to have contract for Board in June. George Ewing complimented the committee on working extremely well together. Peter Hess said it has renewed and increased his respect for committee people (Peter, George, Lisa and Gary T). A motion by Gary Turner, 2nd Leah Day, to allocate $750 toward legal firm for opinion of contract. Yes-6, No-0, Abstain-0.

Publication Committee- Don Corbet. He will be late, report tabled until arrival.

Building Usage- George Ewing. Wants status on Certification SIG cabinet floor space request. He will ask Apple to move their cabinet toward the front wall. Apple SIG asked several months ago for temporary storage space. A motion by Gary Mullins, 2nd Millard, to approve cabinet space for George (Certification SIG) and give Apple SIG 30 days to remove their equipment.  Yes-5, No-0, Abstain-1.

Break 8:30 P.M. to 8:45 P.M.

5-3-03 Board Retreat- Lisa Singh. Lisa talked about the retreat. Motion by Gary Mullins, 2nd Millard, to adopt the housekeeping rules as defined at Retreat and to be published in The DataBus. Yes-6, No-0, Abstain-0. The secretary will put rules in the newsletter. A copy of rules kept for official record. Millard made motion, 2^nd Carolann to accept the Treasurer resolution for John Friedenbach to be DMA® Treasurer and Computerfest® Fall 2003 Controller. Gary T said one person used to do both jobs. Yes-6, No-0, Abstain-0. Lisa formed an Ad-Hoc committee with her, Randy Young, Lillian Rudolph and Don Corbet to research possibilities of a DMA® Executive Director.

Full disclosure- Lisa Singh. Millard Mier will combine the current Code of Ethics Policy with a Conflict of Interest proposal by June.

Volunteer of Month- Lisa Singh. Anyone can nominate a volunteer of the month. Named John Friedenbach, by written ballot.

New Business:

John Friedenbach forgot this in Treasurer report. A motion by Millard Mier, 2nd Gary M, to withdraw $2,000.00 out of DMA® into Computerfest® now, deposit $10,000.00 from Smith Barney into DMA®, transfer $8,000.00 to Computerfest®.   Yes-6, No-0, Abstain-0.

CompTIA membership- George Ewing. We can join CompTIA for $150 (out of leftover money) and every Certification SIG member (not all DMA® members) can buy reduced cost exam vouchers, have written proposal for June. Possible Computerfest® participation. He will contact VUE on a DMA® testing center.

Publication Committee- Don Corbet. No meeting this month. Ed Davidson had Adobe info, have report next month. DMA® and Computerfest® need a copy, approx $200. Millard said Don needed answer on if "the primary purpose of the newsletter is internal info or external publicity"? Carol E said, again, it is internal and for member’s information. Jim Rowe’s agenda item on newsletter in "members only" web site area and GEMAIR clients access will be in next month report.

9:30 P.M. Executive Session- Lisa Singh.

9:45 P.M. out of Executive Session.

Carolann Lemen turned in Building and Treasurer office keys to Secretary.

Good of the Order:

Carolann Lemen- meeting went a lot better, weird vibes.

Carol Ewing- good housekeeping rules, great retreat.

Leah Day- glad of housekeeping rules, smooth meeting

Gary Turner- sorry missed retreat, nice meeting, reasonable time limits

John Friedenbach- smooth meeting, pricing new long distance carriers.

Lisa Singh- asked if visitors would like to speak.

George Ewing- nice meeting, wants on Computerfest® SPC committee.

Randy Young- good meeting

Ed Davidson- Yeah, we are out early.

Lisa Singh- add George Ewing to Computerfest® SPC committee.

Motion by MillarMier, Don Corbet 2nd, to adjourn. Yes-7, No-0, Abstain-0.

Meeting adjourned at 9:50 P.M.

Carol Ewing.

Secretary, DMA®