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| Home | Features | DMA® Info | About | Vol 28 Issue 5 October 2003 |
DMA® Board Minutes ‑ August 4, 2003by Carol Ewing DMA® Board Secretary DMA® Board of Trustees Meeting Call to order by Lisa Singh at 7 pm Trustees and Officers present: Leah Day, Gary Mullins, Carol Ewing, Millard Mier, Gary Turner, Lisa Singh, John Friederbach. Absent: Carolann Lemen, Don Corbet, Bill Jacobs. Visitors present: George Ewing, Jim Hendrix, Bob Kwater, Dave Lundy, Randy Young, Lillian Rudolph, Jeff Wolf, Ted Creek. Officer Reports: President ‑ Lisa Singh. The September board meeting falls on Labor Day. Gary Mullins made a motion, Millard Mier 2nd, to move the Sept. board meeting to Tuesday, Sept. 2, 2003. Yes‑4, No‑0, Abstain‑0. Motion passed. The location will be determined later. Vice‑President ‑ Gary Mullins. Gary asked to be excused from 7‑20 & 21, 2003 special board meeting due to a very important conference call with Computerfest®. Millard Mier made a motion to excuse the absence. Yes‑4, No‑0, Abstain‑ 1. Motion passed. Leah Day asked to be excused from 720 & 21, 2003 special board meeting due to being out of town due to her work schedule. Motion to accept her absence by Carol Ewing, 2nd by Gary Mullins. Yes‑3, No-1, Abstain‑ 1. Motion passed. Secretary ‑ Carol Ewing. Carol had to delete her email to the board stating she did not get any reports because she finally got a lot of reports. She is still missing several reports. She reread all the minutes from Oct. 2002 and will email a list of items the board has not addressed and finalized yet. Leah Day made a motion to accept the 7‑7‑03 board minutes, Millard Mier 2nd. Yes‑5, No‑0, Abstain‑0. Motion passed. Carol needs a copy of every contract agreement or resolution that DMA® has signed or made since Oct, 2002. This includes StreaminGiant contract Hara/Computerfest®, Hara/Time Warner RoadRunner, insurance policies, rental agreement etc. These will be stored in Treasurer office. Millard Mier said we also need copies of any policies put in place. Carol did a chart on board absence. She read the by‑laws rules on absenteeism. Bill Jacobs missed more than 4 total meetings in a twelve‑month period and officially is off the board. Gary Turner made a motion, Millard Mier 2nd, that Mr. Jacobs is no longer a member as Trustee of DMA®. Yes5, No‑0, Abstain‑0. Motion passed. Don Corbel missed 4 total meetings in a twelve‑month period and officially is off the board also. Don, per phone call, asked to be reinstated as a DMA® Trustee. Gary Turner made a motion, Millard Mier 2nd, to recognize the vacancy and nominate Don Corbet to fill the remainder of his term. Yes‑5, No‑0, Abstain‑0. Motion passed. Carol asked about the availability of Miriam Hall at UD for August's General Meeting. Gary Turner will check on this. Treasurer ‑ John Friedenbach. He entailed the financial reports. He sent insurance information and Mr. Ferneding, DMA® insurance agent, will attend the Sept. 2, 2003 board meeting. He hopes to get information to the accountant next week, before August extension deadline expires. Committee Reports: Membership ‑ Carol Ewing. Aftendance for July general meeting was 94, 1 new, 2 renewals, one student renewal and I I guests. Total membership count is now 807. She has scheduled a membership committee meeting for Aug. 11, 2003. August is the last time we can use Marion's Piazza fundraiser. We can only use it once a year, not once a month. DMA® booth will have a prize drawing at Computerfest®. Gary Turner is eligible to run for Trustee as his second consecutive term per The DataBus and DMA® Board of Trustee minutes. He must resign as Nomination Committee Chairman before applying to run for Trustee. Computerfest® ‑ Gary Mullins. He had Carol Ewing email his report to board on Friday. He said David Stellmack, Contributing Editor from Tom's Hardware Guide, and David Makin, from Team AMD, will be Computertest keynote speakers and will have Q & A sessions. They will have a Q & A session during Dayton LANfest also. Nomination Committee ‑ Gary Turner. He has two names. Gary announced his resignation from Nomination Committee Chairmanship. He will run for a Trustee position. Millard said there is a question of eligibility regarding one of the candidates. They are a current associate, but the full membership lapsed in the last year. Per Bylaws Article V, Section 3‑A, they are eligible. Motion was made by Gary Mullins, Gary Turner 2nd, to allow the candidate in question to be placed on the ballot. Yes‑5, No‑0, Abstain‑0. Motion passed. Lisa Singh appointed Bob Kwater as Nomination Committee Chairman. A motion was made by Millard Mier, Leah Day 2nd, to accept Bob Kwater as Nomination Committee Chairman. Yes‑5, No‑0, Abstain‑0. GEMAIR/DMA® ‑ Millard Mier. He sent report with clearance from John Friedenbach. Any discussion will be in Executive Session. Financial Review ‑ Gary Turner. Ted Hooker agreed to be on the committee but is not a CPA. Gary Mullins will provide some CPA names. GEMAIR ‑ John Friedenbach. He asked if it is appropriate to mass email all members information on the new ICG Communications business partnership. Millard Mier said we need a privacy policy. They will announce ICG's VoicePipe‑ service and to contact GEMAIR. Motion by Gary Mullins, Leah Day 2nd, to approve the email. Yes‑5, No‑0, Abstain‑0. Motion passed. The privacy policy will be discussed at the membership committee meeting. Budget ‑ John Friedenbach. He sent report. Had meeting. Reduced expenses of $7,500.00. He will have another meeting before Sept board meeting. Old Business: Certification SIG ‑ George Ewing. He got a cabinet which is DMA® property. He will use one side for Certification and the other side for Amateur Radio SIG. He thanked Peter Hess and Millard Mier for getting and transporting it to 119 Valley. He will set up speakers in the front and back of room. Amateur Radio SIG ‑ George Ewing. He is still looking for SIG leader. He is planning a road trip for Sept. 2 meeting. Volunteer of the Month ‑ Lisa Singh. This will be discussed later in the meeting. Skills database ‑ Lisa Singh. She got letter from Joe Mahran; will email for board comments. This will be tabled until Sept. meeting. OTAP Management Services ‑ Carol Ewing. She researched the payments for Access Systems. Motion made by Gary Mullins, Leah Day 2nd, to pay all back pay from Jan. 2002 to present for difference of $512 to $625 per month and continue to pay $625. Yes5, No‑0, Abstain‑0. Motion passed. Conflict of Interest ‑ Millard Mier. He merged Ethics Code and Conflict of Interest. There was some discussion on exact wording. He will review this and will be discussed next month. Break: 8:35 to 8:50 pm New Business: Computerfest® Resolution ‑ Randy Young. Millard Mier made a motion, Gary Mullins 2nd, to go into Committee of One. Yes‑5, No‑0, Abstain‑0. Motion by Millard Mier, Gary Turner 2nd, to come out of Committee of One. Yes‑5, No‑0, Abstain‑0. Millard Mier made a motion, Gary Mullins 2nd, to adopt the resolution made in the Committee of One. Yes5, No‑0, Abstain‑0. Motion passed. Insurance ‑ John Friedenbach. This was covered in Treasurer report. Fundraising ‑ Lisa Singh. This was tabled until next month. Yellow Pages Advertising ‑ Lisa Singh. Lisa will research prices for next month. dmapub ‑ Gary Turner. They need more memory, 72 pin ECC. He wants to look for donations first. He will give more information next month including costs. He will ask OTAP. Executive Session ‑ Lisa Singh. 9:40 pin. Motion by Millard Mier, Gary Turner. 2nd, to go into Executive Session. Yes‑5, No‑0, Abstain‑0. 10:15 pm Motion made by Millard Mier, Gary Mulflins 2nd, to come out of Executive Session. Yes‑5, No‑0, Abstain‑0. Volunteer of the Month ‑ Lisa Singh. Carol Ewing, Membership Chairman, was nominated. Yes‑4, No‑0, Abstain‑I Good of the Order: Millard Mier ‑ "Sigh." Carol Ewing ‑ happy to get reports by noon Friday deadline. Leah Day ‑ no comment. Gary Mullins ‑ nothing. Gary Turner ‑ hopes we do well at Computerfest®. John Friedenbach ‑ no comment. Adjournment: Motion by Gary Mullins, Leah Day 2nd, to adjourn Yes‑5, No‑0, Abstain‑0 Meeting adjourned at 10:30 pm. Carol Ewing, Secretary, DMA® |
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